Accommodation

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

* To benefit from non-refundable rates, immediate payment is required. 100% of the hotel reservation cost has to be covered while reservation is confirmed. Please note that the number of rooms in this category is often limited. No changes of non-refundable reservations will be accepted, 100% cancellation fee will be applied.

1. Any changes of your reservation at Holiday Inn PCC have to be announced to the Congress Secretariat no later than 2 days prior your arrival date. Hotel charges 100% cancellation fee for reduction of the stay after check-in. For reservations with non-refundable rates different cancellation policy applies.

2. Any changes of your reservation at Corinthia Hotel Prague have to be announced to the Congress Secretariat no later than 2 days prior your arrival date. Hotel charges 1 night cancellation fee for reduction of the stay after check-in. For reservations with non-refundable rates different cancellation policy applies.

Please note that price of accommodation is not included in the registration fees.

Reservation confirmation

Standard Rates

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until May 13, 2013.

Non-Refundable Rates

Immediate full pre-payment is required to guarantee the Non-Refundable reservations. After the full payment is received, your hotel reservation will be confirmed by e-mail

In case you share the room with another congress participant, it is possible to pay only half of the hotel expenses. Invoice can be issued upon request after the congress. Please include this request as a note in your accommodation form.

Cancellations, changes and refunds

Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.

The Congress Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellation conditions

The following cancellation conditions apply to the cancellation of a hotel reservation:

Standard Rates

Cancellation before and on May 13, 2013: full refund (less 30 EUR handling fee) Cancellation after May 13, 2013: one night cancellation fee No show: one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in hotel regular cancellation conditions apply (cancellation fee can be up to 100% of cancelled nights).

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Change of the arrival date has to be announced to the Congress Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged. For reservations with non-refundable rates different cancellation policy applies.

Any changes of your reservation at Corinthia Hotel Prague have to be announced to the Congress Secretariat no later than 2 days prior your arrival. Hotel charges 1 night cancellation fee for reduction of the stay after check-in. For reservations with non-refundable rates different cancellation policy applies.

Any changes of your reservation at Holiday Inn have to be announced to the Congress Secretariat no later than 2 days prior your arrival. Hotel charges 100% cancellation fee for reduction of the stay after check-in. For reservations with non-refundable rates different cancellation policy applies.

Non-Refundable Rates

Any reduction or cancellation 100% Cancellation fee No show 100% Cancellation fee

No changes of non-refundable reservations will be accepted, 100% cancellation fee will be applied.