Instructions for Oral Presentation

HOW TO PREPARE YOUR PRESENTATION

PowerPoint Instructions

  • Please use the Microsoft PowerPoint 97-2007 or 2010* (*.ppt) or (*pptx), to guarantee they will open successfully on an on-site PC.
  • We recommend you to save your PowerPoint presentation using PPT(X) format instead of PPS
  • Please note that we cannot guarantee the quality of MacIntosh-based presentations, please check in advance (2 hours before your session starts) their Windows compatibility

Pictures/Videos

  • JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.Images inserted into PowerPoint are embedded into the presentations.
  • Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
  • In case you have any videos in your presentation - please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 and AVI format should work with no difficulties

Fonts

  • Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation.
  • Suggested fonts: Arial, Times New Roman, Tahoma
  • If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:
    • - Click on „File", then „Save As"
    • - Check the „Tools" menu and select „Embed True Type Fonts"

HOW TO SAVE and SUBMIT YOUR PRESENTATION

How to save your presentation

  • Please save your presentation in one of the following disc or medium:
    • - CD-ROM (CD-R/RW) , DVD-ROM (DVD±R/RW)
    • - USB flash disc
  • Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder / location.
  • In case you are presenting more than one presentation during the congress, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems.
  • Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.
  • DVD-RAM - will not be available.

How to submit your presentation at the Congress

  • Please come to the Speakers´ Ready Room at least 1 ½ hour before the beginning of your session. In case your speech has been scheduled for morning session please come to the Speakers´ Ready Room one day before the day of your presentation.
  • Speakers´ Ready Room location will be marked in the final programme brochure
  • Opening hours of the Speakers ready Room
    • Sunday, June 16, 2013 14:00 – 19:00
    • Monday, June 17, 2013 08:00 – 18:00
    • Tuesday, June 18, 2013 08:00 – 18:00
    • Tuesday, June 18, 2013 08:00 – 15:30
  • During your lecture you wil be using Remote Controll for controlling your presentation
  • Your own notebook is allowed to use for presentation only after discussion with technican on-site
  • All presenations will be deleted from all the PC used during the Congress